================================================================@============= PRESENTING: NABBS (NORTHWESTERN AUTHORITY BASED BILLING SYSTEM) WRITTEN BY THE SENSEI PC SYSTEMS AND EXCHANGE 612 755 3432 TAKEN DIRECTLY FROM NORTHWESTERN BELL BILLING GUIDE ==================Z=========================================================== INTRODUCTION FIRST OF ALL, THIS PHILE IS PRETTY SELF EXPLANITORY, AND SHOULD PROVE TO HELP ADD TO YOUR VAST KNOWLEDGE OF BELL AND HOW SHE WORKS. NABBS IS A MECHANIZED SYSTEM CAPABLE OF ISSUING ALL NON-SERVICE ORDER TYPES OF BILLING AND TRACKING PROFIT/LOSS MARGINS. THE FOLLOWING BILLING GUIDE OUTLINES BASIC PROCEDURES THAT MUST BE FOLLOWED WHEN INITIATING BILLING ARRANGEMENTS. THE GUIDE WILL: 1. PROVIDE A BRIEF DESCRIPTION OF NABBS 2. IDENTIFY STEPS TO BE FOLLOWED WHEN INITIATING BILLING. 3. EXPLAIN REPORTS GENERATED BY THE NABBS SYSTEMS. THIS BILLING GUIDE WILL BE MAINTAINED IN ACCOUNTING CIRCULAR 81. ALSO INCLUDED IN THIS CIRCULAR WILL BE DETAILED METHODS SUPPORT FOR VARIOUS TYPES OF BILLING, I.E., REAL ESTATE, SPURS WEST, E911, 411, ETC. NABBS BILLING GUIDE NABBS SYSTEM ------------ WHEN A BILLING NEED HAS BEEN IDENTIFIED, 5 BASIC STEPS ARE REQUIRES TO ACCOMPLISH BILLING: 1. CONTACT CORPORATE BILLING OFFICE TO OBTAIN BILLING AUTHORITY NUMBER. 2. PROVIDE CORPORATE BILLING WITH NECESSARY ACCOUNTING INFORMATION. 3. REPORT ESTABLISHED BILL NUMBERS ON ALL EXPENSES INCURRED FOR THIS PROJECT; I.E., SALARY, MTR, VOUCHERS, EMTR, ETC. 4. REVIEW NABBS REPORTS FOR ACCURACY OF BILLING DATA. 5. PROVIDE CORPORATE BILLING WITH DATE BILL IS TO BE ISSUDED. SIMPLE? BASICALLY - YES. THERE ARE RULES AND REGULATIONS THAT COPORATE BILLING MUST ADHERE TO BASED OF DIVESTITURE, FCC, PUC, AND NWB POLICIES AND RULING - - - BUT CORPORATE BILLING WILL TRY TO MAKE THIS AS PAONLESS AS POSIBLE. NOW ON WITH NABBS. NABBS IS A POST DOPAC SYSTEM WITH THE FOLLOWING CHARACTERISTICS: - COLLECTS CHARGES REPORTED TO THE BILLING NUMBER. - EXTRACTS CHARGES BUY RESPONSIBILITY CODE (RC), JOB FUNCTION CODE (JFC) AND/OR ENVIRONMENT CODE (EC). - HAS THE ABILITY TO FLAT RATE BILL ON ESTIMATED OR NEGOTIATED BASIS. - USES SALARY AMOUNTS TO GENERATE GENERAL, SUPPLEMENTAL AND INVESTMENT OVERHEADS. - GENERATES A USEABLE BILL AS WELL AS NUMEROUS TRACKING AND CONTROL DOCUMENTS. - ACCUMULATES CHARGES UNTIL REQUESTED TO BILL ON A RECURRING OR ONE-TIME BASIS. - CREATES THE NECESSARY TRANSACTIONS TO ENSURE PROPER ACCOUNTING. NABBS WILL BE CONTINUALLY MODIFIED TO MEET THE CHANGING NEEDS OF THE USERS. BILLING AUTHORITY NUMBER ------------------------ THE BILLING NUMBER IS A SIX-CHARACTER (ALPHA NUMERIC) FIELD. THE FIRST TWO CHARACTERS ARE ALPHA AND IDENTFY THE FOLLOWING TYPES OF BILLING: - CUSTOM (BC) - NORMAL REARRANGEMENT OF NWB PLANT. - DAMAGE CASE (BD) - DAMAGE TO NWB PLANT. - EXCESS CONSTRUCTION (BE) - ECTRAORDINARY OR TEMPORARY REARRANGEMENT OF NWB PLANT. - HIGHWAY (BH) - FEDERAL, STATE OR COUNTY PROJECTS. - JOINT (BJ) - PROJECTS INVOLVING OTHER UTILITIES. - LOANED (BL) - LOANED EMPLOYEES TO OTHER COMPANIES. - MISCELLANEOUS (BM) - INTER-ENTITY BILLING; FOR EXAMPLE, TRI-CO, SPURS WEST, SEMINAR, TRAINING, ETC. - PLOTTING (BP) - LAND DEVELOPMENT (INSTALLING PLANT AND NEW ADDITIONS) - REAL ESTATE (BR) - LEASING, COST SHARE AGREEMENTS AND 3DC. - SPECIAL SERVICES (BS) - WORK PERFORMED ON NWB PLANTS. - CTAB (BT) - CENTRALIZED TELEPHONE ANSWERING BUREAU. - RECOCILIATION (BZ) - CORPORATE USE ONLY FOR RECONCILIATION. NOTE: IF SPECIAL NEEDS ARE NOT IDENTIFIED IN AND OF THE ABOVE CATEGORIES, GIVE A CALL TO: STAFF MANGER - CORP. BILLING METHODS (SEE EXAMPLE LETTER A) THE LAST FOUR CHARACTERS OF THE BILLING NUMBER IDENTIFY STATE OR CORPORATE BILLING. EACH STATE HAS A RANGE OF NUMBERS ASSIGNED TO EACH BILLING TYPE. 0001-0999 NORTH DAKOTA 1000-3999 MINNESOTA 4000-6999 IOWA 7000-8999 NEBRASKA 9000-9999 SOUTH DAKOTA A001-A999 CORPORATE BILLING BILLING PROCEDURES ------------------ WHEN A BILLING NEED IS IDENTIFIED AND WITHIN THE PREVIOUSLY DEFIND BILLING TYPES, THE FOLLOWING STEPS MUST* BE PREFORMED: - ALL INFORMATION FOR FORM 58901 MUST BE PROVIDED. (SEE EXAMPLE B) - CALL CORPORATE BILLING FOR ASSIGNMENT OF THE B NUMBER. (SEE EXAMPLE A FOR CONTACT) - IF FORM 58901 IS PREPARED BY THE USER, THE BILLING AUTHORITY NUMBER ASSIGNED IN PREVIOUS STEP MUST* BE RECORDED ON FORM 58901. - FORM 58901 MUST BE REMITTED IMMEDIATELY TO ENSURE ALL CHARGES ARE ACCUMULATED TO THE ASSIGNED BILLING AUTHORITY NUMBER. - ALL REPORTING FOR THE PROJECT MUST BE EXCEPTION REPORTED TO THE ASSIGNED BILLING AUTHORITY NUMBER, I.E., MTR, EMTR, PTR, VOUCHERS, MATERIAL. THIS NUMBER MUST* BE REPORTED IN THE AUTHORIZATION NUMBER FIELD ON ALL INPUT DOCUMENTS TO ACCOUNTING. - FORM 58901 IS THE ONLY INPUT DOCUMENT REQUIRED BY CORPORATE BILLING. ALL OTHER DOCUMENTATION SHOULD BE RETAINED BY ORIGINATOR (I.E., 2607, 1014, 3587, ETC.). NOTE: IF CHANGES ARE REQUIRED PRIOR RO ESTABLISHED BILLING, EXCEPTION LETTER (SEE EXAMPLE F) MUST BE PREPARED AN FORWARDED TO CORPORATE BILLING. IF A BILLING DATE WAS NOT PREVIOUSLY REPORTED ON FORM 58901, AN EXCEPTION LETTER (FORM 59053) MUST* BE SENT TO CORPORATE BILLING WITH THE DATE THAT BILL SHOULD BE ISSUED. * FOR DAMAGE CASE BILLING ONLY: FOLLOW CURRENT PRESCRIBED CLAIMS DIVISION PROCEDURE/ NABBS REPORTS ------------- THE NWB PERSON RESPONSIBLE FOR BILLING AS IDENTIFIED ON FORM 58901 WILL RECEIVE TEHE FOLLOWING NABBS REPORTS: - DATA BASE IMAGE REPORT (FJ10 - SEE EXAMPLE C) WILL BE SENT WITHIN FIVE WORKING DAYS AFTER VERBAL COMFIRMATION OR RECEIPT OF FORM 58901. IF REPORT IS NOT RECEIVED WITHIN FIVE WORKING DAYS, IT IS THE RESPONSIBILITY OF THE USER TO CONTACT SUPERVISOR - CORPORATE BILLING (402-422-3689). (SEE EXAMPLE A) (THE EXAMPLES YOU HAVE BEEN HEARING ABOUT WILL BE SHOWN LATER ON IN PHILE) THE USER MUST VERIFY TEH ACCURACY OF THE DATA IN THIS PHILE. IF ANY CHANGE IS NECESSARY, NOTE THE CORRECTED DATA ON THE FORM AND SEND TO CORPORATE BILLING, 100 SOUTH 19 STREET, ROOM 550 DODGE, OMAHA, NE 68102. THE CHANGE WILL BE MADE TO NABBS AND REVISED FJ10 WILL BE SENT TO THE ORIGINATOR. NO RESPONSE BY USER INDICATES CONCURRENCE WITH DATA BASE IMAGE REPORT. - BILLING SUMMARY AND BILLING SUMMARY DETAIL (FORMS MP1234 AND MP1235 - SEE EXAMPLE D AND E) WILL BE SENT TO THE USER BY THE MIDDLE OF THE MONTH. IF NOT RECEIVED, CONTACT SUPERVISOR - CORPORATE BILLING RESPONSIBLE FOR THE PARTICULAR TYPE OF BILLING INVOLVED (EXAMPLE A). - AUTHORITY DATA BASE POINT (MP1239 - SEE EXAMPLE G) INCLUDES ALL DATA ON FORM FJ10 AND ALL SUBSEQUENT CHANGES. THIS FORM WILL BE SENT WITH FORMS MP1234 AND MP 1235. * ADITIONAL REPORTS AVAILABLE TO THE USER BY REQUEST: SEE EXAMPLE H. STILL CONFUSED? CALL BILLING HOTLINE (402) 422-4584. (SOUND OFFICIAL) *EXAMPLE A* CORPORATE BILLING CONTACTS -------------------------- METHODS ------- DUANE DEATON STAFF MANAGER-CORPORATE BILLING 1314 DOTM OMAHA, NE 68102 402-422-4230 DEVELOPER/ADMINISTRATOR - ALL LOCATED 13TH FLOOR DOTM ----------------------- ALAN HIERONYMUS TOM LEVER PC/NABBS BC, BD, BE, BJ, BS 402-422-4513 402-422-4576 MARY MCHALE SARA THOMPSON-SINGLETON BH, BR NABBS 402-422-4583 402-422-4584 MARYLIN WOLKEN GREG YULE BM, BT TRI-CO, SPURS WEST, US WEST 402-422-2107 402-422-4578 BILLING HOTLINE 402-422-4584 *EXAMPLE B* FORM 58901 ----------- 1. EFFECTIVE DATE - DATE BILLING AUTHORITY NUMBER IS ISSUED. 2. AREA LOC. NO. - ARE LOCATION NUMNER WHERE WORK IS TO BE PREFORMED. 3. BILLING AUTHORITY NOMBER - NUMBER ISSUED BY CORPORATE BILLING. 4. DESCRIPTIO OF PRODUCT, ETC. - BRIEF NARRATIVE OF REASON FOR BILLING. 5. NWB PERSON - PERSON WHO RECEIVES NABBS REPORTS. 6. COMPANY OR IND. - COMPANY TO BE BILLED AND CONTACT PERSON. 7. A. INVESTMENT - UNIQUE INVESTMENT OF NWB B. CREDITING R - RESPONSIBILITY CODE TO BE CHARGED. 8. A. RESOURCES - FLAT RATE BILLING ONLY. B. ACCT/FRC - ACCOUNT OF FUNCTION CODE TO BE CHARGED C. DATE - FLAT RATE ISSUE DATE. 9. AUTHORITY FOR BILLING-INDICATE FORM OF AUTHORITY. 10. AMOUNT TO BE BILLED - A. ACTUAL COST (AS REPORTED TO THIS BILL NO.) - TRACKS EXCEPTION REPORTING AND ALL COSTS REPORTED TO BILL #. B. ACTUAL COST NOT TO EXCEED NEGOTIATED AMT - BILLING WILL BE FOR ACTUAL COST OF PERFORMING SERVICE NOT TO EXCEED PREDETERMINED NEGOTIATED AMOUNT. C. ESTIMATED COST - ESTIMATED COST TO BE BILLED. D. NEGOTIATED AMOUNT - PERDETERMINED COST BASED UPON CONTRACT OR TARIFF. E. LESS ADVANCE PAYMENT. F. ADVANCE PAYMENT SEIAL NO. 11. Y/N ASSOC. WITH EST. - BC, BH OR BP BILLING WHERE COST EXCEEDS $25,000; PROJECT MUST BE ASSOCIATED WITH AN ESTIMATE. A. IF YES - FILL OUT AREA B. IF NO - LEAVE AREA BLANK 12. SPECIAL BILLING INSTRUCTIONS - A. % TO BILL - MUST INDICATE % OF TOTAL COST TO BILL. B. DISCOUNT - % AWARDED TO CLIENT FOR EARLY PAYMENT. C. INTEREST - % CHARGED TO CLIENT FOR LATE PAYMENT. 13. ACCOUNTING USE ONLY. 14. LOANED EMPLOYEES - IF APPLICABLE, PROVIDE ALL INFORMATION SHOWN. 15. SPECIAL INSTRUCTIONS - FOR SPECIAL BILLING INSTRUCTIONS TO CORPORATE BILLING. 16. ACCOUNTING USE ONLY. *EXAMPLE C* FJ10 - DATA VASE IMAGE REPORT THIS REPORT REFLECTS THE INFORMATION LISTED ON TEH FORM 58901 AND LOADED ON THE NABBS AUTHORITY DATA BASE. UPON RECEIPT, VERIFICATION MUST BE MADE OF: 1. AUTHORITY NUMBER 2. AREA (LOCATION) CODE 3. BILLING COMPANY CODE 4. NWB CONTACT 5. COST BILLING METHOD, I.E., 'ACTUAL COST', ETC. AND ANY CHARGES NOTED. IF THE INFORMATION LISTED IS CORRECT, FILE TH FJ10 WITH THE OTHER PAPERWORK ON THIS BILLING. IF THE INFORMATION IS INCORRECT, NOTE CORRECTION OF THE FJ10 AND SEND TO: CORPORTE BILLING 550 DODGE 100 SOUTH 19 STREET OMAHA, NE 68102 *EXAMPLE D* MP1234 - DESCRIPTION OF BILLING SUMMARY THIS REPORT SUMMARIZES REPORTED CHARGES. IT LISTS STANDARD BILLING INFORMATION. THE BASIC BILLING DATA SHOULD BE REVIEWED WITH PARTICULAR ATTENTION PAID TO THE REPORTED CHARGES** SECTION. AFTER VERIFICATION, THIS REPORT SHOULD BE FILED WITH TEH REST OF THE BILLING DATA RETAINED FO EACH AUTHORITY NUMBER. *EXAMPLE E* MP1235 - DESCRIPTION OF BILLING DETAIL THIS REPORT ACCOMPANIES THE MP1234. IT DETAILS TEH CHARGED INCLUDED ON THE SUMMARY BILL AND SHOULD BE USED TO VERIFY TEHE CHARGES REPORTED. IT LISTS CHARGES BY REPORTED: 1. SOURCE 2. AREA 3. RC CHARGED 4. ACCOUNT 5. FUNCTION (OR ENVIRONMENT) CODE 6. EXTC 7. AMOUNT 8. AS WELL AS, TEH FASC CREDIT INFORMATION. SHOULD BE FILED WITH THE MP1234. ============================================================================== OTHER SYSTEM OPERATORS MAY USE THIS FILE AS LONG AS NOTHING IS CHANGED COPYRIGHT (C) 1986 BY NWB NABBS GUIDE VOLUME I -- THE SENSEI ============================================================================== THIS CONCLUDES THE NORTHWESTERN BELL AUTHORITY BASES BILLING SYSTEM FILE ART.I ==============================================================================